Invoices & pricing / Expenses
Mileage Log: Record Business Trips and Mileage Allowance
Keep a mileage log for business driving: record each trip's date, start and end, purpose, and odometer readings or distance, apply a rate per mile or kilometre, with an optional lower rate after a yearly limit, and print the log or download it as a CSV.
Mileage Log: Record Business Trips and Mileage Allowance: Each trip's distance is the end reading minus the start, or the distance you type. The amount is the distance times your rate. With a lower rate after a yearly limit, the limit carries over from earlier claims: with 9,980 already claimed, a 50-mile trip at 0.45 up to 10,000 and 0.25 after pays 20 × 0.45 + 30 × 0.25 = 16.50. Runs 100% locally in your browser with zero server file uploads.
- Category
- Business & admin tools
- Runs
- In your browser
- Cost
- Free · no sign-up
- Availability
- Ready to use
Runs entirely in your browser
Driver
| Date | Trip | Purpose | Odometer | mi | Amount |
|---|---|---|---|---|---|
| Total | 0 | $0.00 | |||
Enter odometer readings, or just the distance. Adding a trip carries the last end reading forward as the next start. Use the rate your employer or tax authority sets for the year; some, like the UK, use a lower rate after a yearly limit, which is why claims earlier in the year can be entered. The log is kept in this browser.
Odometer readings
Write down the reading at the start and end of each trip as you drive; adding a trip here carries the last end reading forward as the next start.
Fuel
To estimate what a journey costs in fuel, use the fuel cost calculator.
How to use it
- Enter the driver, vehicle, unit, and rate.
- Add each trip with odometer readings or the distance.
- Print the log or download a CSV.
Privacy & limitations
Everything stays in your browser.
Related tools
Frequently asked questions
What does a mileage log need?
For each trip: the date, where you went, the business purpose, and the distance, ideally with odometer readings at the start and end; tax authorities may ask to see it.
Which rate should I use?
The rate your employer pays, or the standard rate your tax authority publishes for the year; it changes, so check the current figure.
Is commuting included?
Usually not: travel between home and your regular workplace is generally not business mileage.
Free tool · runs in your browser · no account required